Veeva Vault

Veeva Vault continues to improve

Avantages :

Veeva Vault has good features that are standard across the board, but they also integrate well with each other and allow a lot of extra features through customization.

Inconvénients :

It can be a bit expensive for companies that are just starting off or are small - and there are alternatives out there that are good enough or can suffice for the time being. Also, if someone is not trained well, they can definitely make major issues in the system and support from Veeva may take too long to fix certain large issues.

Veeva Promomats

Commentaires : We use Veeva Promomats for our MLR Review process (medical/legal/regulatory + usually marketing/marcom/clinical/public affairs reviewers are also included). Veeva is a single platform that can be used for the approvals across the various functions. The system has been much easier to use than our previous system, as the UI is more current & easy to use.

Avantages :

The Veeva PromoMats UI is intuitive & easy to learn for reviewers/approvers. It takes a little more time to learn the process as a document coordinator, because there are more steps to follow, but overall still on the simple side to learn. It's a centralized system for all of our advertising & promotional material approvals. Allows for collaboration between users in different time zones/locations. The ability to link reference documents (clinical studies, journal publications, etc.) within the job allows quick access to pertinent material. The newest UI update that included the ability to export annotations as live PDF comments is a game-changer!

Inconvénients :

Until recently, annotation exports were sort of clunky/hard to follow - however, the newest UI update included the ability to export annotations as live PDF comments, and it's a game-changer!

Clunky Software

Commentaires : Hard to tell how much of my experience is related to my companies configuration or implementation. But generally, the tool never impresses me. There's enough UI bugs that lead me to believe that much of my frustration is Veeva's responsibility.

Avantages :

Seems to be mostly stable and no unhandled bugs. It is usually quite snappy/responsive.

Inconvénients :

Poor search functionality; for a content management solution search functionality is vital. If it fails on this, it's dead in the water. Veeva seems to be aware of this deficiency, and had documented their way out of it. They should just fix it. There's other issue/UI bugs that I would expect to be caught during beta testing. Some examples: if text is entered in the search box, and an item is hovered over, the hovered item is returned when pressing enter, the search text is not executed. There are drag areas for files that do not always work. The main search bar does not search everything; by default is searches documents, pasting/searching a change control ID in this state does not return the record.

Veeva Vault RIM Suite - Best Regulatory & Document Management Tool in Market

Commentaires : I am very much satisfied with Veeva Vault RIM and I would surely recommend others to use it.

Avantages :

I have mainly used the RIM (Regulatory Information Management) Suite of the Veeva Vault Application/Software. It is very easy to use, flexible and customizable. If you compare it with other similar tools in the market like Generis CARA then I would prefer Veeva Vault RIM more because it is much more user-friendly and we have vast amount of API related configuration available for it. There are a lot of Help articles available for Veeva as compared to CARA.

Inconvénients :

Veeva Vault is more suitable for large projects/company with a large number of users. The license and training cost is also very high as compared to the other similar tools.

Document management across different sites

Commentaires : Overall this has been great for sharing documents between sites such that all employees are kept up to date with latest document releases. This includes protocols, updated announcements on inspection, and even safety announcements. Users must acknowledge and e-sign to show that they have read and understood the contents, which is then tracked and sent to managers for compliance. The workflow is very streamlined and aside from slight confusion when logging in, it otherwise seems to work wonderfully.

Avantages :

We use this application to manage training materials and documents that we need to share across sites and ensure all employees read and acknowledge. Veeva allows for version control between different drafts of the document, as well as the option to share the document between multiple owners, which is great for when you're working across state lines and time zones. There is also a date control for retiring the document upon expiration so that you no longer need to manage expiration for GMP (or just time sensitive) related files.

Inconvénients :

The login process to view the document has caused some headache on our team. Veeva seems to be only somewhat incorporated into the company workframe, meaning users have to sign in with a different username and password than what they would do to log in to other company resources using company credentials.