Priority Matrix

Avantages: Priority Matrix has become practically indispensable to me in my project management. As an independent consultant, I find it a powerful and handy tool to keep track of my responsibilities to my clients, to record and track pending obligations, and to manage everything from due dates to vendors to invoicing. There is not a day that I don't use it, and hardly a day that I'm not very glad for it. In addition, I have found the customer support superb--fast, informed, concise and helpful. I've now begun using it with some of my own sub-contractors, and they're finding valuable utility in it too--even as PM makes it possible for us to coordinate our shared projects together elegantly and easily from a distance. Specifically, we can assign each other tasks in shared projects, track each other's progress, leave each other edits, comments, and linked documents, and more. Works like a snap. PM also recently improved the ability to send emails directly from the email window (I use Gmail) to PM projects, including with deadlines, which is yet another upgrade I've valued. Finally, the integration across platforms is seamless (I use it on my iPhone, my iPad and my Mac). In sum: For me it has been a highly useful product, easy to learn and apply, with a great support team.

Inconvénients: If I could change one thing, it would be to be able to make matrices for projects sub-matrices of other projects. For example, I have multiple projects I'm managing simultaneously for individual clients, and the jobs' complexity requires me to set up their own matrices for each project. But it would be helpful if those projects could all be integrated together underneath the client. I'd also value a fast way for PM to tell me each week what deadlines for tasks are approaching.

Avantages: It's simple quadrant color system which can be adjusted to your own suiting
The ability to collaborate with others in shared
The ability to drag email in
The phone app which has gotten much better lately
Overall it just a great app it, unfortunately, I am underutilizing it

Inconvénients: The ability to be able to use my own icon and the icon which you do have are quite limited and too simple
The thing that concerns me the most is the syncing I have had things not sync in the past and not be able to find them ( there has been some improvement but it still feels like I can't trust it and I am somewhat worried, the syncing has to happen right away when I add item and not have to think about forcing a sync)
I have used the drag over email but sometimes have lost the link to outlook which is annoying and then I can't simply email that from PM it's stuck there and I can't email it ( big problem for me)
This is not your issue but mine how to best use priorities I seem to add too many things as urgent and important I don't but others in the proper locations, I need to use it properly so it actually becomes my only place where I put to do and not email myself notes
And then sort them, I need a tutorial on how to get the most out of it and I haven't done it
I am
A Mac guys but have found that the app is a dumbed version of the outlook which is not good so I have to have parallels in order t have my outlook and PM together but flopping back and forth on the screen again makes the app, not in my face and I lose the ability to use it properly
And I use outlook more as a to-do list which is not what I want
I need help in how to use it because it is a great system that I am
Not taking full advantage of
Need to able to work with Siri
others have done it

Commentaires: I work alone, manage multiple projects, and more than one business. Priority Matrix allows me to see how much I am doing and identify what is realistic. I have a tendency of wanting to do more than is possible. Priority Matrix is easy and allows me to outline each project I have and the steps to completion. It is easy to track progress, add notes, and delegate when I need someone else involved. Depending on the project, I pick the best matrix for the task. It helps clarify and focus what needs to get done and by when, and it is very user-friendly. Further, because it creates a visual for what I am doing, I have a much better sense of what is too much because I can see the scope of each project and this allows me to maintain a better balance in my life. I have eliminated projects with simultaneous due dates, and I am much clearer about what is possible, and this ultimately makes me more productive. Project matrix allows me to sort out and break down tasks so that I can identify what I can do depending on the time I have available and the deadlines. Product Matrix is an application that works for me and keeps me focused, on task, and increases my productivity.

Avantages: Priority Matrix is such an easy program to use, and there are so many options that allow me to make it work the way I need to for my task. The fact that you can choose between the different matrices, again makes it work the way I need depending on the project. Being able to set deadlines, reminders, track notes, add people to a project, track changes, and see reports, so you get a global view of how you are managing your projects provides the information you that gives you insight into your project management skills and improve. While the program provides structure to projects, at the same time enables you to customize how you set it up for according to what you need.

Inconvénients: I would like to see more space for the notes and details of the project. All the information is there but it feels cramped. This is not a con, I would love to see the options for really bright colors when you are choosing your color schemes.

Commentaires: I am a PhD student, in a STEM field, who also happens to have some learning and other cognitive issues. A fantastic disability resource counselor introduced me to the priority matrix model but for it to really work for me I needed at the least an online, secure, cross-platform, searchable, calendar linked application. I thought I was going to have to build something myself, which I don't really have the skills or time to do. Thank goodness for PM. It has been magic and I recommend it to everyone! The only things which subtract from the experience: the UI could use some design help, the android app is a little unstable, and I would love to see some cheat sheets of steps and tips I could keep handy because, as a function of my particular disability, I have memory problems especially with multi-step interface tasks.

Avantages: Most are hard to figure out. There are a lot of things I love about PM. Perhaps what makes it especially functional for me is that it works on many platforms. I need to move between android and mac systems everyday so now I really only consider software which can accommodate that. I love the browser extensions, the customization options, and Google calendar integration.

Inconvénients: The UI is a bit challenging. For such a full featured piece of software, I completely understand how hard it can be to make the interface completely obvious but the icons used are, at least for me, not very intuitive. The sidebar menu for customizing tasks is also problematic.

Commentaires: The program has been an easy way to track multiple job/task progress throughout the day/week/month. At a quick glance it is helpful to have all users on the same page at the same time*(assuming accurate sync(s) between users). We have experienced sync issues which include: users not seeing what another user is seeing, job/task(s) disappearing, changes made and older versions of job/task reverting. With as many job/task as we create and complete each day, it is very tough to notice these sync issues. From a lab manager/coordinator stand point, I watch nearly all jobs/tasks and I cannot memorize or recall ALL the changes, etc to a single job out of the dozens being processed. That aside, we would love to have more useful analytics available; currently our President does not see the usefulness of current analytics available with the Business or upgraded service ($$$/effectiveness ratio). No export into spreadsheet form offers no relief from having to use this software itself for those purposes. I understand not having that option may steer potential clients of your software toward NOT getting the upgraded service(s), but I believe it would actually increase the number of potential clients wanting to use it for purposes similar to ours. Less programming on your team's part, while still giving your clients the option to use your software catered to their own needs in a spreadsheet form. Additional features/options in "query"/search/filter methods would be very helpful as well. Short of processing in a spreadsheet form, this would allow someone to "manually" pull user data from our company. There is no "undo" feature in your software, as well as, other common commands/features offered in many of the other software/programs users are familiar with. Having an "Archive Shell" would be amazing, as we have many jobs/tasks completed and needing to be thinned out of the "View - All Items" filter. The "archive shell" could act as an easy way for users to save jobs/tasks completed in a non-editing mode of the program, to be viewed if needed. Currently, we have one quadrant serving as our "Archive" for each given project. We are pleased with our customer support and appreciate the help this software offers to our organization/communication/operations. I don't know how much we pay for these services, so I can't speak of the "Value for Money" rating. I do really feel that this software is close to being a 4+star in each category with the right advancements.

Avantages: Quick access to jobs/tasks, especially with the "Ctrl+F"/search function.

Inconvénients: Can't export/pull data for manipulation in a spreadsheet.