Avis clients sur Function Point

Clear and easy to use

Commentaires : Overall great experience so far, collaboration is easy and keeping track of spending / job progress / billable hours is simpler than other platforms.

Avantages :

That the layout is clear and easy to navigate. It makes it easy to assign tasks and collaborate with the rest of the team. Also love how easy it is to track time using the Weekly View timesheet window.

Inconvénients :

The financials page can be confusing when flipping between Estimates, Financials and Invoices (numbers repeat themselves, and line items are used a bit differently on each page).

FP is great for project-based workflows

Commentaires : Their onboarding and customer service people have been great. I love the check-ins that they do to see if FP can be more useful to our company. Any technical problem that I've had has been resolved in a speedy manner.

Avantages :

We love it's ability to have over-arching projects that individual jobs are tied to. We have a lot of clients that give us a large PO to cover multiple things. We also like the ability of manage deferred payments / deposits in the system. I also like that the development team is listening to their users requests. There is a Submit and Idea button available, and users can view others ideas and give their input as well. Their Help Centre is fabulous, too, with videos, briefs, Crash Courses, Webinars, and a library of help topics.

Inconvénients :

I feel the reporting features could be improved. They do have wonderful reports for getting granular data, but they don't have the particular information I am looking for in a report. Users do, however, have the ability to download data from reports to spreadsheets so data can be arranged in a report of their choosing.

The Function Point team is always responsive and available

Commentaires : Function Point has grown with us as we've grown as a company. Their support team is responsive when question arise, and I know that everyone from their account team to product development to support is available when I need them. Their interest in soliciting feedback and involving clients in their roadmap development is so welcome.

Avantages :

Budgets, tasks, and schedules can all be connected and feed into each other, meaning less work for our team. Enter a timesheet entry and everyone knows the status of that task and how it has affected the overall budget immediately.

Inconvénients :

I think most things are specific to how we do business. For example, we'd like more customization of contacts and companies so we can track details more specifically. Right now, we're maintaining two CRMs -- FP and Salesforce. It would be amazing to combine them. We'd like to be able to give clients more insight into their projects. We stopped pursuing the client portal because it looked outdated. Perhaps that's changed. But providing some way to share a real-time timeline / schedule with clients would be valuable to us. We'd also value a re-do of the Resource Planner / Scheduler that allowed us to look at forecasted work, landed business that's not yet actionable (draft tasks) and landed, actionable work. This would give us greater insight into what business we can commit to.

I use Function Point every day for project management and organizational purposes.

Commentaires : Function Point has helped to consolidate and digitize a lot of the things that would have been done either in physical, print form (such as recording time worked on each task), or in a less efficient way (such as creating estimates).

Avantages :

What I like most about Function Point is the ease of creating estimates and saving templates. It allows us to provide very in-depth estimates to clients and prospects, which we have received compliments on. Very rarely do I see estimates that are as detailed and clear as the ones that Function Point allows us to create with relative ease. Likewise, the simplicity of creating an Invoice from an existing Job also streamlines the process tremendously. We also make extensive use of the Notes function to create easy-to-follow instructions for our artists to follow. The fact that these are then saved automatically with the Job and are easy to go back to and reference is very helpful. It makes organizing them and trying to keep track of them much less of a hassle.

Inconvénients :

One thing I don't like about the Function Point software is that, when a Job is "closed," any tasks that remain un-completed just sit on the Tasks/To Dos page on the homepage of FP. Sometimes we find that tasks we initially think will be required are not needed in the end. Once the Job is closed, I'd much prefer that the "left over" tasks automatically get marked in some way as to indicate that they were not completed, while still being removed from the Tasks/To Dos list. My list is constantly cluttered by Tasks for Jobs that were finished weeks ago, but which I know nothing about because I was never required to actually complete that task. It ends up that someone has to manually close out every individual task that is not needed. Feels like a waste of time.

Overall we've been very happy with FP and are really enjoying all of the functionalities it offers.

Commentaires : Much happiness.

Avantages :

The connect to email feature is fabulous, as is the Campaign view especially for viewing financials across several jobs at once. Just being cloud-based is a huge plus too. Very customizable which has made our team's immersion great, support is fantastic and very fast. We all love it!

Inconvénients :

Sometimes the organization is a little irritating, ie if I click into a job's Notes from the icon on the Summary page (as opposed to the Notes "tab") I'm now in an overall Notes space and no longer under the umbrella of the job I started from. Even with the breadcrumbs, I find I have to do a fair amount of backward navigating to access info I'd already navigated to. If I click into a task, to get back to the main task list I have to navigate back to the job, then back to the Tasks tab/list. I know we can use the browser's Back button but that doesn't feel like true navigation and sometimes needs a refresh to update which is just another added step. Just seems funny to me that sometimes while navigating within a job, you are taken outside of it even if you are still just viewing its contents. Overall this is minor and we've gotten used to it, and I'm sure there are reasons why things are the way they are, but if I could change it I probably would. Only another thing I'd say is that more text formatting options would be huge, being able to set a text to even just one other color (red?) or highlight portions of text would make tasking things out even better.

Function Point is giving us a better understanding of our company as a whole.

Commentaires : It was a company goal to find a project management software that would connect many different aspects of our business. From graphic design, to digital and award winning event marketing to publishing our own community magazine - all aspects of our company, from designers to account executives to our accountant were using separate systems. Not to mention most of us were project managing out of email. Things were falling through the cracks and it was difficult to track how much time we were actually spending on projects. Function Point has given us the capability to have us all on the same page and access the same information easily and quickly. It quickly minimized confusion. We moved from a simple time tracking software that was from the 1980's to a robust system that does more than we were looking for (a didn't know we needed.) There has been a learning curve, because let's face it - no one likes change - but we all have quickly adapted to the new system. The customer service has been outstanding. From our talented and persistent account exec Darren, our sweet on board trainer Marissa to our Customer Success Manager Sophia to our accountant's favorite person in Support, Thomas. If we put a request in for help, in a matter of minutes, someone from fp. is calling or e-mailing us back. The training documents provided are a wealth of knowledge and provide easy clarifications and answers to most, if not all of our questions. I look forward to the continued updates fp. strives for as they make this product better and better. The continued webinars are super helpful. We're able to provide a better service to our clients, thanks to fp.

Avantages :

The speed and interface. Ability to track time simply, pull reports in multiple ways.

Inconvénients :

The accountant integration was a bit of a challenge.

Minimal Use

Commentaires : I get frustrated with it, but I also haven't given it a really fair shake in terms of sitting down and learning how to use it.

Avantages :

For inputting time, it's pretty simple to keep track of jobs.

Inconvénients :

It's not very intuitive and there seems to be a pretty huge learning curve to really get to the crunchy stuff. I spend a lot of time just clicking around, trying to find things. This, however, has as much to do with my limited training as anything else.

I utilize FunctionPoint to manage my time, project estimates and jobs and assign tasks to my team.

Avantages :

I like that that job/client/financial/task/timesheet information is all in one central location. There is a lot of crossover in information, and it is nice to have a centralized location.

Inconvénients :

I do not like how non-user friendly the project management portion of the system is. There is little visibility to the status of tasks in connection to a broader timeline of dependencies/team members/etc. I would like to be able to "watch" tasks, answer questions, tag other team members, approve them for the next stage in the process or change person assigned to it when it's complete to initiate a new task for someone else. I also think there are a lot of glitches, where pages refresh on their own. I have noticed this on timesheets and task creation.

In terms of project management systems for agencies, it's pretty good.

Avantages :

Handles everything in one system -- setting up clients, creating jobs, allocating time to projects and tracking due dates. It's also nice that it allows customization and can handle POs and invoices.

Inconvénients :

This isn't a great CMS and definitely doesn't include the features that a sales team desires. It also won't allow you to see the difference between hours budgeted and hours actually spent as you have to reconcile the "estimated" and "actual" hours spent.

A good place to start

Commentaires : It has helped us to track and manage projects profitablility because we have a way of analyzing prior project sand charging appropriately for similar kinds of work.

Avantages :

Once we got used to the system it is very easy to use, and to generate reports.

Inconvénients :

Would like a more detailed way of managing projects

Review

Avantages :

- It's fairly intuitive - It does keep all information on a job together, in one place - The customizable dashboards based on how you will use it in your role - Timesheets are straight foward and easy to use (makes for easier tracking on a job) - Dashboards on where a project is sitting financially are nice

Inconvénients :

- The amount of clicks it takes to get to certain areas (ie - hours assigned on a job or getting into an estimate when you don't recall the job number) - Scheduling could be so much better! Incorporating a scheduling system similar to SmartSheet would be amazing - Tasks could also improve. I'd like to see the ability to add sub-tasks or the ability to cc another person on tasks (think Trello) - Google Doc integration would be AMAZING! While function point is a great place to store things, the lack of formatting and the the chance of losing all your work by going 'back' in a browser is limiting.

I'm an accountant

Commentaires : From my perspective, I can see where the project management tools can be functional for the rest of the office. My views however, could use some more controls. Examples: 1) When something is deleted, it is gone forever, I can't tell who did it or why, just that it's gone. 2) Why can shipping be entered as an internal expense. This is never the case, but everyone in the office has the ability to select it (after several attempts to remove the feature), and we will never pay ourselves for shipping; we pay FedEx for that. 3) There is no way to easily track open POs, and once an invoice is received for a portion of the PO, I have to create a copy and edit what is remaining so an additional invoice can be entered against the job, then go back to the original PO and make notes as to where the new information needs to end up (example: we order 10 pieces of furniture for a project-5 are ready to ship today invoice#1, 3 pieces ship next January invoice#2, and the last 2 ship in March invoice#3). There is no easy way to tell me which parts of the PO are complete and what I am still waiting for. I find this extremely time consuming and it can delay billing. 4) Generally, I have 4 open Function Point windows working at the same time. Because we export to QuickBooks, and the export feature takes longer than 1 minute, I am entering vendor invoices, exporting, opening another window, exporting another invoice, etc... Once I have all 4 windows completed, I go back to the beginning, 'stop QB sync' the invoice so it can be classified in QB for our two different sides of the company (for financial reporting) and then begin the process again. I have developed a system over the last 10 months, but find that this can be confusing and if I asked anyone else to try and do this 'data entry', steps would get skipped and un-syncing may not occur (5))which caused a huge back up of information and stopped allowing export to QB period).
Please call if you have any questions about anything written, I realize it may be quite jumbled here.

Overall great program.

Commentaires : I joined my Agency about 20 months back. At that point, it became quickly apparent that the Firm was in need of an Agency Management System capable of handling the growth. After rating 5 of the leading programs based on about 15 factors (ie. Great UI, strong support system, evolving, OS compatibility, easy to use time-tracker etc.), Function Point found itself at the top of the leaderboard. That was in comparison to programs going for twice the price. Once we finally integrated the software in our Agency we were quite pleased with how easy it was to adopt the new system inside of our existing processes. Now 16 months later, I'm quite pleased with my initial decision and I'm looking forward to all the updates FP has in the works to continually evolve its software. Pros:
- Easy to use
- Great User Interface/User Experience
- Easy on the eyes and great job summarys
- Lots of useful information at your finger tips
- When needed, FP has the robust features you might expect in more premium programs. Cons:
- The back-end coding still seems a little rigid and thus small coding changes that could have a big impact on your business require some time.
- Being in the experiential marketing sector, we process a lot of expenses. The UI does not accomodate our throughput when compared to Quickbooks.
- Sometimes the back-end reporting has minor glitches relating to taxes etc. that can be frustrating as it requires an extra step to understand what the actual "Health" of your project might be. Overall, our Agency is looking forward to growing with Function Point and we're extremely happy with their support team (shout outs to OMAR!!) and the whole gang there who made sure the implementation went smoothly. They have a solid team and I think this will pay dividends for their clients as they are taking all the right steps to ensure they are a leader in this segment. I'd highly recommend their product for an XM Agency but especially for a purely creative company (with little to no external expenses). The program is growing nicely with our mid-size Company and we're happy to be working with such an innovative Company and hope they will provide us with the tools we need to ensure we can continue to grow and evolve. Great work FP!

Overall my experience has been good.

Avantages :

It is cloud based, easy to search, and simple interface for inputting time by task, or in the week;y view

Inconvénients :

No way to schedule a task or automatically assigning a task upon completion of a previous task. In other words a need for dependency task. Currently we use a single note for our developers, and designers to put there needs in. this note gets copied and sent to the client once a week. Since the same note is being edited by different people it sometime would get over written when saved. it would be nice to have an area where they could add a need to a list that has either a date or checkbox to indicate it has been fullfiled. and that need is saved as an individual item in a database.

Great for small-medium business

Avantages :

I've used FP for 10 years as we've grown from 1 to 12 employees. It's been a lifesaver for proposal writing, time sheet entry and monitoring. Great for consulting firms with a lot of project on the go.

Inconvénients :

A few of the reports that the system can generate need some work. Particularly the "Job Summary By Individual". It has a crazy predefined sort order that is not intuitive and doesn't follow Job # sequence! Why?! We use this report every month for invoicing prep. 10 years now and it drives us crazy. Please fix.

My Function Point Experience

Commentaires : Overall we have enjoyed it, we are about to get our quickbooks integrated, so that will be nice - hope that it works great.

Avantages :

I like that it is easy to navigate and find things quickly. I like how the interface is branded and the some of the reporting is great.

Inconvénients :

I wish you had better options on estimate sending- like tracking to see if they opened the email and housing the email in the job that you sent for estimate approval. you see your email when you have to send an invoice, but should be the same on estimating. -- I wish you had a better setup for jobs/estimate on annual budgets - with trying to keep the team on their monthly hours and then having monthly jobs... it gets boggled down with that many jobs.... I wish we could see how other agencies of our size have their function point organized....

Great overall

Avantages :

To be able to track hours live with everyone at the office is very handy when monitoring projects. Navigation is simple and intuitive.

Inconvénients :

Not really Cons but more suggestions :) 1. I wish there was more options with customizing the dashboard. 2. When I am logging in, entering password with CAP LOCK on, it does not tell me right away, like most other websites, so I end up entering it twice. I have to have the Cap Lock on quite often, so it could be really useful if it told me about it. 3. Also the Jobs tab under "View Jobs" - I wish more than 5 jobs can be shown on the drop down menu so it is quicker to reference different jobs.

For the task oriented team - FP is a clear winner

Avantages :

The best part of FunctionPoint is the ability to work through a task list in order of priority and due dates. This allows for cross-functional teams to work together through large tasks, and work individually and efficiently through the smaller tasks.

Inconvénients :

FuntionPoint does not allow for a separation between the billable hour, and the hour billed to the client. For example, if a task requires putting off other work, then a "rush charge" may be billed to the client. However, other than inflating billable hours, it is difficult to account for this time in FunctionPoint without creating a manual process for the billing/AR team.

Excellent for combining finance into our project management- our business goal

Commentaires : Profitability reports, fewer number of tools needed (all combined into one). Chance for the full team to see what the estimated hours were versus what they spent so that they can be more accountable for sticking to the estimated hours on work orders. The ability to see what jobs we run over hours on so that we can raise the price or become more efficient in some way.

Avantages :

Estimated hours versus actual and showing profitability. Integrating timesheets with project management. Integration with QuickBooks. Number of reports you can pull. Onboarding and setup was great and so nice that we had a dedicated person to answer all questions that pop up. I loved that we drove the screen during implementation- great training technique.

Inconvénients :

Can be slow because it is cloud based- maybe a designated browser would help. Can be overwhelming with all the things you can accomplish- maybe the deployment team can help with a starting point and then what is good to add on over time as users become more comfortable. Training the staff is hard because there is no full handbook or complete user guide to give to the staff. It required a lot of my time as the Admin to understand the product so that I could setup and create training for the staff.

Function Point is integral to the organization of our projects.

Avantages :

The customer support for our team has been phenomenal. Our rep listened to our traffic issues and helped us come up with the right solution for our company.

Inconvénients :

I wish I could look into analytics on my timesheets. We're always trying to increase efficiency so seeing some sort of chart or graph with my billable vs non billable time over the span of different time periods would be very helpful.

Good customer service but convoluted process

Commentaires : Invoicing and time tracking

Avantages :

Constant added features and the ongoing ability to easily connect with customer service. Very helpful people who are willing to go the extra mile. Also feel like there is receptivity to change and hear our feedback.

Inconvénients :

So many steps to add users and create dockets. It would also be useful to have a Gantt chart functionality to schedule tasks and allocate time based on tasks, and also forecast utilization over the coming weeks/months/year/etc

This software is very user-friendly and great for our small five-person agency.

Avantages :

It keeps all of us informed on who has the ball in their court with the task assigning. With the ability to comment on a project, all who are working on that exact project will receive the note in their email and can follow along from project start to completion.

Inconvénients :

When you create a 'note' on a job, and if you forget to actually 'pin' the note to a person, Function Point will not alert you to say 'oops you forgot to checkmark the person you are sending this note to'.

FP Reivew

Avantages :

That it integrates time tracking, project management, and billing.

Inconvénients :

Creative collaboration is difficult. There is no running stream of communication that would easily allow someone to understand where the project started and how it has progressed. There are too many ways and places where files or information can be stored which creates a lot of challenges with communication and consistency.

My experience has been good.

Avantages :

I enjoy the ability to personalize the dashboard to what I find important to view. The multiple reports that can be run is handy also.

Inconvénients :

It would be ideal to have one more tier available above Projects for billing purposes. The compatibility with Microsoft 8 & 10 has not been easy. There were many adjustments that needed to be done on my end to be able to print reports. I still struggle with particular reports running correctly.

Once FP is set-up properly and running, it is very effective

Avantages :

The reporting functions are great. The little clock that shows up on tracking time to tasks is an incredibly efficient tool. The weekly view for timesheets tracking is enlightening. Dashboard customization allows people to see what is most important to them in order to increase their productivity.

Inconvénients :

Sometimes cumbersome (too many clicks) to get from one place to another. Task sometimes don't work the way they need to for tracking timesheets.